Provision of legal and other services

To enable us to provide legal or other services to you or your organization

Identity information

Contact information

Financial information

Other personal information you provide to us concerning your business and/or personal interests

We may collect additional categories of personal information (including special category personal information) if relevant to the particular type of legal services we are providing. For further information see the relevant section:

• legal services for individuals (other than employment and pensions)
• legal services for businesses (other than commercial dispute resolution, employment and pensions)
• commercial dispute resolution
• employment and pensions
• charities

Collected by us through our provision of legal or other services to you or the organization you represent including:

• information provided by you when you:
  • contact us (including by email, telephone, post, fax, SMS or other messaging service or in person)
  • complete our online enquiry or publications request form via our website
  • sign up for or attend one of our events or meet us at external events or provide us with your business card; and
  • information received from third parties (including when they refer you to us).
• information received from third parties including:
  • when they refer you to us
  • other parties to matters on which we are instructed (and such other parties’ advisers, experts and witnesses) and
• information collected by us from:
  • extranets and data rooms either hosted by us or our clients
  • publicly available information about you or your organization

Necessary for the performance of a contract with you or your organization

To carry out necessary identity checks before providing legal or other services (to comply with anti-money laundering legislation and to prevent fraud).

Identity information

Contact information

Financial information

ID documentation (including but not limited to passports, driving licences and utility bills)

Signatures

Collected by us through our provision of legal or other services to you or the organization you represent including:

• information provided by you when instructing us;
• information received from third parties (including when they refer you to us); and
• information collected by us through searches via Equifax, Credit safe UK Limited and Companies House.

Necessary steps prior to entering into a contract with you

Necessary to comply with our legal obligations

To enable us to provide legal or other services to our clients

Identity information

Contact information

Financial information

Other personal information you provide to us concerning your business and/or personal interests

Collected by us through our provision of legal or other services to our clients including:

• information received from you including:
  • when you refer clients to us
  • when you are the other party to a matter on which we are instructed
  • when you are the adviser, expert or witness to the other party to a matter on which we are instructed and
• information collected by us from:
  • extranets and data rooms either hosted by us or our clients
  • publicly available information about you or your business interests

To enable us to pursue our legitimate interest to deliver legal or other services to our clients

To enable us to provide legal services to individuals

Personal information that is relevant to a matter on which we are instructed including (where relevant):

• employment information
• education and qualification information
• date of birth
• family information (including information regarding adoption, surrogacy, marriage, divorce, details of family and dependants, and child settlement arrangements)
• immigration and travel information
• wills and inheritance information
• CCTV footage
• photographs
• transcripts
• other personal information you provide to us concerning your business or personal interests

Collected by us through our provision of legal or other services to you including:

• information provided by you
• information received from third parties including
  • when they refer you to us
  • other parties to matters on which we are instructed (and such other parties’ advisers, experts and witnesses) and
• information collected by us from
  • extranets and data rooms either hosted by us or our clients
  • publicly available information about you or your business interests

Necessary for the performance of a contract with you

In addition, we may collect the special category information if relevant to a matter on which we are instructed including:

• race or ethnic origin;
• religious or philosophical beliefs;
• biometric data;
• health and medical records; and
• sex life or sexual orientation.

Provided by you and/or received from third parties in anticipation of, or during the course of, providing legal services (including other professionals when they refer you to us)

Necessary for the establishment, exercise or defence of legal claims

Collected by us in the course of providing legal services where information has already been disclosed in court or public documents by you, or at the request of or on behalf of you

Processing relates to personal data which are manifestly made public by the data subject

In addition we may process personal information relating to criminal convictions where permitted by law

Provided by you and/or third parties in anticipation of, or during the course of, providing legal services (including other professionals when they refer you to us)

Necessary for the establishment, exercise or defence of legal claims

To enable us to provide legal services to your business

Personal information that is relevant to a matter on which we are instructed including:

• date of birth
• employment information
• immigration and travel information
• information regarding family and dependants
• other personal information you provide to us concerning your business or personal interests

The following information may be collected specifically for Companies House filings and incorporations:

• mother’s maiden name
• father’s first name
• eye color

Collected by us through our provision of legal or other services to you or the organization you represent including:

• information provided by you
• information received from third parties including
  • when they refer you to us
  • other parties to matters on which we are instructed (and such other parties’ advisers, experts and witnesses) and
• information collected by us from:
  • extranets and data rooms either hosted by us or our clients
  • publicly available information about you or your business interests

Necessary for the performance of a contract with you or your business

In addition, we may collect the following special categories of information if relevant to a matter on which we are instructed including:

• health and medical records
• race/ethnic origin
• religious or philosophical beliefs

Provided by you in the course of instructing us

Your consent

Necessary for the establishment, exercise or defence of legal claims

Collected by us in the course of providing legal services where information has already been disclosed in court or public documents by you, or at the request of or on behalf of you

Processing relates to personal data which are manifestly made public by the data subject

To enable us to provide legal services relating to commercial dispute resolution

Personal information that is relevant to a matter on which we are instructed including:

• date of birth
• employment information
• CCTV footage
• photographs
• transcripts
• other personal information you provide to us concerning your business or personal interest

Collected by us through our provision of legal or other services to you or the organization you represent including:

• information provided by you
• information received from third parties including
  • when they refer you to us
  • other parties to matters on which we are instructed (and such other parties’ advisers, experts and witnesses) and
• information collected by us from:
  • extranets and data rooms either hosted by us or our clients
  • publicly available information about you or your business interests

Necessary for the performance of a contract with you or your organization

In addition, we may collect the following special categories of information if relevant to a litigation matter on which we are instructed including:

• health and medical records
• race/ethnic origin

Provided by you and/or third parties in anticipation of, or during the course of, providing legal services (including other professionals when they refer you to us)

Necessary for the establishment, exercise or defence of legal claims

Collected by us in the course of providing legal services where information has already been disclosed in court or public documents by you, or at the request of or on behalf of you

Processing relates to personal data which are manifestly made public by the data subject

In addition we may process personal information relating to criminal convictions where permitted by law and necessary for the establishment, exercise or defence of a legal claim

Provided by you and/or third parties in circumstances where litigation is contemplated (including other professionals when they refer you to us)

Necessary for the establishment, exercise or defence of legal claims

To enable us to provide legal services on charity matters

Personal information that is relevant to a matter on which we are instructed including:

• date of birth
• information regarding family and dependents
• other personal information you provide to us concerning your business or personal interest

Collected by us through our provision of legal or other services to you or the organization you represent including:

• information provided by you; and
• information received from third parties including
  • when they refer you to us
  • other parties to matters on which we are instructed (and such other parties’ advisers, experts and witnesses)
• information collected by us from:
  • extranets and data rooms either hosted by us or our clients
  • publicly available information about you or your business interests

Necessary for the performance of a contract with you

In addition, we may collect the following special categories of information if relevant to a matter on which we are instructed including:

• health and medical records
• trade union membership
• political opinions
• race/ethnic origin
• religious or philosophical beliefs
• sex life/sexual orientation

Provided by you in the course of instructing us

Your consent

Necessary for the establishment, exercise or defence of legal claims

Collected by us in the course of providing legal services where information has already been disclosed in court or public documents by you, or at the request of or on behalf of you

Processing relates to personal data which are manifestly made public by the data subject

In addition we may process personal information relating to criminal convictions where permitted by law and necessary for the establishment, exercise or defence of a legal claim

Provided by you and/or third parties in circumstances where litigation is contemplated (including other professionals when they refer you to us)

Necessary for the establishment, exercise or defence of legal claims

To enable us to provide legal services on employment or pension matters

Personal information that is relevant to a matter on which we are instructed including:

• date of birth
• education and qualifications information
• employment information
• pension arrangements
• insurance information
• information regarding family and dependants
• wills and inheritance information
• CCTV footage
• photographs
• transcripts
• other personal information which you may volunteer

Collected by us through our provision of legal or other services to you or the organization you represent including:

• information provided by you;
• information received from third parties including
  • when they refer you to us
  • other parties to matters on which we are instructed on (and such other parties’ advisers, experts and witnesses) and
• information collected by us from:
  • extranets and data rooms either hosted by us or our clients
  • publicly available information about you or your business interests

Necessary for the performance of a contract with you or your organization

In addition, we may process the following special categories of information if relevant to an employment or pensions matter on which we are instructed including:

• health and medical records
• sex life/sexual orientation
• race/ethnic origin
• religious or philosophical beliefs
• biometric data

Provided by you and/or third parties in anticipation of, or during the course of, providing legal services (including other professionals when they refer you to us)

Necessary for the establishment, exercise or defence of legal claims

Collected by us in the course of providing legal services where information has already been disclosed in court or public documents by you, or at the request of or on behalf of you

Processing relates to personal data which are manifestly made public by the data subject

In addition we may process personal information relating to criminal convictions where permitted by law and necessary for the establishment, exercise or defence of a legal claim

Provided by you and/or third parties in circumstances where litigation is contemplated (including other legal professionals when they refer you to us)

Necessary for the establishment, exercise or defence of legal claims